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Faculty Resources @Brookens

Open Access Policy

University of Illinois System Open Access Policy -- Approved by the Board of Trustees, May 19th, 2016

Policy on Open Access to Research Articles at the University of Illinois

The result of this policy is that all scholarly articles authored or co-authored while the creator is a member of the Faculty since the creation of the policy will provide an electronic copy of his or her final version of the article (i.e., the final author’s version post peer-review” or the “final published version” where possible) to the designated repository.  In the case of the University of Illinois Springfield this would be the IDEALS, Institutional Repository.  There are numerous exceptions to this policy as well as numerous details that need to be worked out.  

The policy states that " The Campus Senate, through an appropriate existing committee, and the Office of the Provost will be jointly responsible for implementing this policy, resolving disputes concerning its interpretation and application, and recommending any changes to the Faculty of the campus."  So there will be ample opportunity to put in place a process that works efficiently and effectively for the faculty authors covered by this policy.

What is Open Access?

Open Access is a movement in academia designed to provide the broadest possible access to research and scholarship while still protecting the faculty’s right to determine how to best showcase this research and scholarship.   

Peter Suber director of the Harvard Office for Scholarly Communication and a senior researcher at Scholarly Publishing and Academic Resources Coalition (SPARC) - provides detailed description of Open Access on his blog.  A brief overview to those new to open access is available from the Open Access Directory.

Additional Information on Open Access

Open Access

Open-access (OA) literature is digital, online, free of charge, and free of most copyright and licensing restrictions.” Open access is made possible by the Internet and copyright-holder consent." - Peter Suber

Open Access is a movement in academia designed to provide the broadest possible access to research and scholarship while still protecting the faculty’s right to determine how to best showcase this research and scholarship.   

For more information on Open Access: 

The University of Illinois Urbana Champaign has a page devoted to open access and pages devoted to scholarly communications issues. The University of Illinois Chicago library has pages devoted to open access and scholarly communications issues as well. Information presented to the committee and presentations at UIS are available via Box.

Other sources of information include:

At UIS, your library liaison can help you to find more information about open access.  

FAQ on U of I Open Access Policy

Does the Open Access Policy limit where I can publish my research?

No, the policy has an opt-out option allowing authors to publish in journals that discourage Open Access.  It is encouraged that authors attempt to retain the rights important to them using this policy or author addendums to copyright transfer agreements to retain some rights. 

Does the Open Access Policy mean I have to publish in Open Access Journals?

No, the policy could be satisfied by the deposit of an article into the university’s institutional repository or other repository or platform that allows for open access.  There is also the option to opt out of the policy.

Open-access journals are scholarly journals that are available online to the reader "without financial, legal, or technical barriers other than those inseparable from gaining access to the internet itself."[1] Some are subsidized, and some require payment on behalf of the author.  If you have any questions about whether or not an open access journal is a legitimate scholarly publication, you can check the Directory of Open Access Journals, which vets open access journals for quality control and peer review.  A librarian at the University of Denver maintains a blog, Scholarly Open Access, which “outs” predatory open access journals.

In some cases, participation in open access is a condition of accepting grant funding which is the case with the NIH mandate.  Other grant funding agencies are also taking this approach and a listing of these can be found at Juliet.  President Obama issued a directive on February 22, 2013 expressing his desire that all research funded by the federal government be made publicly available whenever possible following the model of the NIH mandate.   This would then require anyone who obtains grants from federal agencies (NSF, DOE (energy), Dept. of Education, etc.) to make their research article available following open access principles within a year of publication. 

In general it has been shown that making your publications available via open access leads to higher visibility which usually translates into higher citation rates.  Even if higher citation rates are not realized there is the opportunity for greater visibility within the academic community that can lead to additional opportunities to speak, deliver conference presentations, obtain grant funding, become an editor or reviewer, etc.  The practical benefits of open access to a faculty researcher include: the ability to control your own intellectual property, including the right to reuse previous publications; the right to distribute the work to others; and the right and ability to create derivative works based on the original work.  As more items are available via open access, the ability to use these works in courses or for scholarship is broadened under the principles of open access.  

Copyright plays a key role in Open Access as the author of a scholarly work owns the copyright.

Right now, authors usually transfer copyright to the publisher in exchange for publication. 

Under copyright the rights holder’s (the initial author unless transferred) has the exclusive rights of....

  1. reproduction,
  2. adaptation,
  3. publication,
  4. performance, and
  5. display. 

There are numerous methods for authors to retain some or most of their rights under copyright including negotiating with publishers and using addendums to publisher agreements.  Also, due to the rise in awareness of Open Access issues and principles, some publishers are modifying their practices and their copyright transfer agreements. This is reflected in the statistics provided by SHERPA/RoMEO where almost 70% of the publishers they track allow for some sort of self-archiving.

SHERPA/RoMEO can be used to see what the Open Access status is for specific journals and publishers.

NIH Public Access Policy: NIH-funded research must be made freely available to the public no later than 12 months after the official date of publication and authors submit an e-copy of their published articles to NIH PubMed Central. 

FASTR (Fair Access to Science and Technology Research Act):  Requires government agencies with annual research expenditures greater than $100 million to make electronic manuscripts of peer-reviewed journal articles based on their research freely available within six months of publication.  

America Competes Reauthorization Act of 2010: This is a multifaceted spending bill that deals with funding research and setting research priorities.  There are several provisions in the law which relates to fostering open access principles.  Information on the Act can be found from the White House Blog and an article from the Chronicle of Higher Education, “Law Would Balance Public Access and Publishers' Sustenance.

Increasing Access to the Results of Federally Funded Scientific Research – Presidential Policy Memorandum (2/22/13): A PDF version of this memo is available from the White House website.  A discussion of this policy memorandum and the American competes reauthorization act of 2010 is available from the American Institute of Physics and the Chronicle of Higher Education entitled, “White House Delivers New Open-Access Policy That Has Activists Cheering.”

FOSTER (Facilitate Open Science Training for European Research): Open Access and Open Science principles are an essential part of knowledge creation and sharing. They directly support the researchers need for greater impact, optimum dissemination of research, while also enabling the engagement of citizen scientists and society at large on societal challenges.  This two year project aims to set in place sustainable mechanisms for EU researchers to FOSTER OPEN SCIENCE in their daily workflow, thus supporting researchers optimizing their research visibility and impact, the adoption of EU open access policies in line with the EU objectives on Responsible Research & Innovation.

SHARE (SHared Access Research Ecosystem): “A system of cross-institutional digital repositories” Research universities are long-lived and mission-driven institutions that generate, make accessible, and preserve over time new knowledge and understanding. ARL, the Association of American Universities (AAU), and the Association of Public and Land-grant Universities (APLU) have proposed the SHared Access Research Ecosystem (SHARE) (PDF) as a long-term solution for higher education to manage its digital assets. The proposal also serves as a response to the recent White House directive on public access to federally funded research and data. The three associations envision SHARE as a network of digital repositories at universities, libraries, and other research institutions across the US that will provide long-term public access to federally funded research articles and data.

CHORUS - Clearinghouse for the Open Research of the United States: A not-for-profit public-private partnership to increase public access to peer-reviewed publications that report on federally funded research. Conceived by publishers, CHORUS provides a full solution for agencies to comply with the OSTP memo on public access to peer-reviewed scientific publications reporting on federally-funded research.

University Open Access policies vary by type ranging from comprehensive policies requiring almost all articles being deposited to senate resolutions supporting or encouraging open access principles. 

Universities with comprehensive policies include:

ROARMAP: Registry of Open Access Repositories Mandatory Archiving Policies provides information on institutions with Open Access policies including type of policy by institution along with a link to the policy.  At present there is information provided for 137 US institutions.

COAPI: (Coalition of Open Access Policy Institutions) - Currently consists of 45 colleges & universities who at some level support open access principles.  Provosts at all of these institutions have signed an open letter in support of FASTR.  COAPI.

COAPI institutions (Selected):

  1. Arizona State University
  2. Bryn Mawr College
  3. Columbia University
  4. Emory University
  5. Gustavus Adolphus College
  6. Miami University
  7. Penn State University
  8. Purdue University
  9. Rollins College
  10. Stanford University
  11. University of Florida
  12. University of Kansas
  13. University of Texas system
  14. University of Washington
  15. Wake Forest University
  16. Washington University (St. Louis)

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